Introduction to GIS (Geographic Information Systems)


HR Information Systems



·         http://www.zoho.com/people/hris.html
·         Article Source: http://EzineArticles.com/708751
·         http://www.alittihad.ae/details.php?id=73164&y=2010
·         http://www.comparehris.com/Employee-Self-Service/
·         http://www.linkedin.com/company/al-ain-municipality
·         http://blog.maia-intelligence.com/wp-content/uploads/2008/04/042908-1415-functionalm2.png
·         http://en.wikipedia.org/wiki/Human_resource_management_system
·         http://www.citehr.com/193181-disadvantages-hris.html
·         http://www.frankspringerandassociates.com/gis/gis_reasons.html

&  Books:
           Ivancevich,John M.2004.Human Resource Management. Boston: McGraw Hill, P.135



In this report , after we show a brief idea about Al Ain municipality, its vision, mission, values, hierarchy and some of the services that provides to a lot of agencies and individuals by different departments in the municipality , We discussed two of the most important systems in the  municipality  :
Geographic Information System (GIS)
-          Definition
-          The users of GIS
-          Applications of GIS in Al-Ain municipality's departments like: Lands, Housing & Properties, Naming and numbering of streets, Planning and Zoning and others.

Human Resource Information Systems (HRIS)
-          Definition
-          HRIS users
-          HRMS objectives
-          Human Resource Information System in Al-Ain Municipality
Finally, we show how the systems can help the organization to organize and centralize the data, reducing costs, number of employees, production time and improving the data accuracy. On the other hand we discuss some of the disadvantages of using the systems, which are requires a large amount of data, expensive software and the requirements of high expertise workers.

After we went through the details of the most important information systems and its operations in Al-Ain municipality, we believe that the municipality seeking to improve the level of services that provide to customers and employees, through the use of the latest information systems that contribute to the improvement process in the municipality.

Advantages and disadvantages of the systems

GIS-Patterns are often more clearly observed when viewing mapped data, its provide a very effective means for graphically conveying complex information.
Layouts created with a GIS are extremely useful when included in reports and presentations.

HRIS provide employee and manager self-service features in excellent ways to free up the time of human resources staff members for project work and other duties.
In addition it helps employees and managers easily locate answers and information quickly without the need to consult an HR representative every time.

In general, both of the systems provide co-benefits:
Systems database can link all of the organization’s Systems can help you organize and centralize your data digital data together based on a location, such as address and employees information. This could enable all departments of an organization to have access to, and share the same data, and ensure all departments and individuals are using the most up-to-date information. Better access to better quality and time-relevant data may help the municipality make better decisions.
 Multi-tasks systems
It can be used as an analytical, planning and/or reporting tool to support a variety of needs.
Reduce production time and improve accuracy
 Rather than the production of the collecting, processing , capturing , analyzing , summarizing and reporting the data that needs to be more than a day before implementing the systems , now by using the computer it can be accomplished in less than an hour , with reducing errors that were produced from human in the production of output in the past .
Reduction of employment and cost
Systems can reduce cost by downsizing the number of staff to replace one worker instead of three workers, for example in GIS , instead of hiring workers to draw maps, and workers to record data, and  others  to supervise them, by using geographic information systems , one worker with  enough experience can do all these tasks.
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Requires a large amount of data
Both of the systems  require an enormous amount of data inputs to be practical for some tasks and the more data that is put in, the more likely that there will be errors either in the meta data or in the location of the data points. .
The systems is quiet expensive, especially the software.
Requires high expertise workers
The systems require some skill to use. Jobs require a degree. It can freeze or crash, especially if the user is unfamiliar with the program or if their computer is incapable of handling the program.

Human Resource Information System in Al-Ain Municipality

Al-Ain Municipality’s Human Resource information System (HRIS) is highly developed which contributed in almost all HRM functions and greatly increase the efficiency and response times of various traditionally labor and time intensive human resource activities. The system contains a program for tracking applicants, a skills inventory, a career planning program, and employee services programs such as an electronic bulletin board.

Human resources management: is a component of Human Resources Information System, which is used in recording the activities of the individual since joining the work until his retirement and the employees' personal information for example:  (The employee's name, contact numbers, date of appointment).

Qualifications and experience: training profiles ,the basic qualification, qualifications and years to obtain, employee work history, courses and its dates.

Social data:
Date of birth , gender , marital status , religion .

Salaries and allowances:
The production of checks monthly and annual salaries, and the calculation of taxes for employees, the data relating to salaries, as well as how to account is set up deductions from salary.
Absenteeism, vacation usage, turnover analysis.

Currently Human Resource Management Systems in the Municipality includes:

The Database of Human Resource Management Systems Municipality contains:

Human Resource Management System (HRMS) objectives

Human Resources Information System (HRIS)

The key to successful HR planning is information. Any organization is able to collect, store, and evaluate large amount of information about the internal and external environments. For many organizations, mechanical techniques for dealing with this large amount of information are no longer adequate. Fortunately, there now exist very sophisticated computerized systems that allow the organizations to cope with these information demands.

A Human Resource Information System (HRIS) or Human Resource Management System (HRMS) is much more that a computerized skills inventory. An HRIS is integrated approach to acquiring, storing, analyzing, and controlling the flow of information throughout the organization. It is a system which seeks to merge the activities associated with human resource management (HRM) and information technology (IT) into one common database through the use of Enterprise Resource Planning (ERP) software. The goal of HRIS is to merge the different parts of human resources, including payroll, labor productivity, and benefit management into a less capital-intensive system than the mainframes used to manage activities in the past. Also called Human Resource Management Systems (HRMS) .
The Human Resources Information System is helpful for different organizations to set measurable benchmarks to acquire, train and retains the best employees, co-ordinate employee job descriptions with areas of responsibility, schedule training for recertification, safety, and revised work procedures, provide incentives to motivate and improve employee performance, track accident statistics and implement corporate strategies to improve overall health and safety. While the database provides quick access and track for the entire work history, every employee can be able to view only their personal information over systematic human resource information system.

HRIS Users:
HR professional (such as HR manager)
Support staff
Lower level employees
Middle level employees
Upper level employees
Executives and Directors

GIS In Al-Ain Municipality

In the municipality the applications and uses of information systems are many and varied, where the database contains information on all types and designs of geographic information and data. The size and the type of designs depend on the size of the municipality, its applications, responsibility and the number of partitions used for this system.

This is the most important applications of GIS used in municipality , where they are stored with the sorting and handling fee and all geographic information and data on housing and land administration, and the issuance of building permits and follow-up and draw Alkrukiat " Street Draw  "and other functions of the Lands Department in the municipality. Also it can develop this system and information base to include the Land Information System, and that contain the information base on accurate data on the location and use of scientific methods for the determination of identifying areas and lengths of the dimensions of the ribs of housing and land to calculate the duties and taxes that depend on an area of ​​land or housing and other applications are described Applications in land information systems, if needed from the Department of Land.

Al-Ain municipality has special section of naming and numbering the streets of the importance of this service at the city level which provides the convenience and speed to identify the sites and addresses for the delivery of postal services, health and security, and others, as well as to identify the sites and important centers in the city to study work and proper planning to develop the city in urban and demographic and economic. Among the most important applications in these sections to provide digital maps of streets, houses and government centers and private and archaeological sites and others to all users within and beyond the municipality . In addition to facilitating follow-up and maintenance of the signboards of streets and houses for renovation or repair in  case broken them down due to traffic accidents, storms and strong winds that blow sometimes on cities. Also GIS helps in the preparation of appropriate programs and developed to update street names and numbers of housing from time to time, and add the street names and numbers of housing in the neighborhoods and the new schemes, and provide this information digitally to the departments within and outside the municipality, which need this information.
Departments of planning and zoning are very important in the preparation of maps and planning information digitally to the work of the necessary studies, and to identify the growth and needs of the city of houses and streets and commercial centers, services and facilities, and distribution of this information at the city level and provide comfort and services to all residents and facilitate business available in the city.

Al Ain Municipality provides basic services to the city in cooperation with the police and security services, traffic and electricity and service companies. Therefore, the section of the Accident and memorandum provide all the geographic information and data that show the locations of roads, housing, community centers and schools and other services to those responsible to take advantage of them by specialization.

·         Roads and transportations  :
Of the main responsibilities of the municipal work necessary studies for the construction of roads, identify trends; create car parks, footpaths and trucks. Also its specialize in Roads and Transportations to do the necessary studies and implementation of using information and systems needed to be done, and follow-up change and renewal in these studies; to be a traffic and pedestrian flow at all times and the applications of these systems as well as the preparation of engineering studies and geography necessary for new proposals; to open or create the streets and roads in the city in cooperation with the competent departments, such as engineering or technical department in the municipality.

 In engineering department, they preparing maps and mapping the spatial, organizational maps, planning maps, engineering maps and other departments' maps within the municipality. With the development of computer systems and the appearance of geographic information systems which stored and updated automatically and print maps instead of traditional methods of hand delivery, So as to be the most important uses of these applications to provide all the maps automatically to all departments of the Municipality .الاستماقراءة صوتية للكلمات

Parks, Recreation, and Cultural Resources staff use GIS in locating new parks and greenways, initial site design, creating maps for participants, and preparing for special events.

Demographics data are the characteristics of a human population include gender, age, income, disabilities, educational attainment, home ownership, employment status, and even location. Demographic trends describe the changes in demographics in a population over time (for example, the average age of a population may increase or decrease over time). Both distributions and trends of values within a demographic variable are of interest.


Geographic Information System (GIS)

GIS is just one type of information technology it has specific language and terminology that should be understood. Its integrate hardware, software, and data for capturing, managing, analyzing, displaying and output of geographic and descriptive information for specific purposes. The system is able to introduce geographic information (maps, aerial photographs, Cable satellite) and metadata (names, tables), treatment (revision of the error), storage, retrieval, inquiry, analysis (spatial analysis and statistical), and displayed on the computer screen or on paper in the form of maps, reports, and graphs.

Who Uses GIS?
Thousands of organizations use GIS to solve problems and improve processes in:
Businesses : Banking, Insurance and Media 
 Governments : Transportation and Health
 Educators and scientists : Libraries and Museums and research
 Environmental and conservation organizations: Wildlife, Land and Water
 Natural resource groups:  Agriculture and oil and gas